Replace Microsoft Access and modernize existing applications

A pure migration to SQL Server addresses the 2 GB limit and performance issues — but leaves the structural weaknesses of your Access application intact: VBA code, a local frontend, and terminal server access remain. GAPTEQ goes further: your existing data structure is preserved while the application is rebuilt in GAPTEQ — as a modern, web-based architecture with centralized data storage, role-based access, and browser-based usage. The result isn't a technical workaround, but a future-ready application that can continue to evolve in the years ahead.

While a simple migration to SQL Server resolves the 2-GB limit and the performance issue, it does not address the structural weaknesses of the Access application: VBA code, the local front end, and Terminal Server access remain in place. GAPTEQ goes a step further and migrates the entire application to a modern, web-based architecture—with a centralized data model, role-based access, and browser-based usage. The result is not a stopgap technical solution, but a future-proof application that can continue to evolve in the years to come.

A first productive web application is typically built in GAPTEQ within hours to days — depending on the complexity of the data model and business logic. More complex applications with multiple workflows, parameters, and interfaces can be delivered within weeks. Compared to traditional custom development, time-to-value is significantly shorter, because applications are configured visually rather than coded.

Access applications that have evolved into process solutions for multiple users are particularly well-suited: central master data management systems, operational data entry, process and approval workflows, and custom business applications. Applications that have evolved over the years with complex forms, reports, and VBA logic benefit particularly from a structured migration—because the implicit application knowledge is clearly documented and mapped within a modern architecture. In contrast, standalone databases with a limited range of functions can often be sufficiently modernized with a simple SQL migration.

No, you don’t necessarily need your own developers. GAPTEQ applications are configured using drag-and-drop—typical users in business departments or IT can build their first application on their own after just a few days of training. For more complex projects—such as replicating extensive VBA logic or integrating with existing ERP and CRM systems—GAPTEQ offers optional support in the form of training, coaching, or full-service implementation. This means the Access replacement can be implemented even without a traditional IT project.

VBA code is not carried over as-is — instead, the underlying business logic is systematically rebuilt. Validations, calculations, workflows, and status controls previously implemented in VBA are recreated in GAPTEQ through visual configuration. This makes the application documented, maintainable, and independent of individual contributors. Where needed, more complex logic can be supplemented with custom scripts.

No, not everything needs to be replaced. Access can still be useful for local single-user applications, smaller datasets, and personal reports. Specifically, those Access applications that have become process solutions—that is, those used where structured multi-user access, web access, or professional maintainability are required—will be replaced. If necessary, the replaced application can continue to export data to Access or retrieve data from it.