Time tracking software that adapts exactly to your processes – powered by low-code

Design and deploy your own workflows in no time.
With GAPTEQ, you can configure your time tracking system to be as flexible as your processes require and as fast as your business demands. A smart alternative to complex custom development: all the capabilities you expect from standard software, without the typical development overhead.

I: Typical problems of classic time tracking systems
II: Individual development vs. low-code
III: Low-code makes time tracking easy
IV: What the low-code platform from GAPTEQ can do
V: How to set up your time tracking with low-code
VI: The most important functions for your time tracking
VII: Frequently asked questions

I: Typical problems of classic time tracking systems

Typical challenges with traditional time tracking systems

Many companies still rely on inflexible time tracking tools or disconnectes systems that do not reflect how work actually happens. Once teams, working models or project structures vary, traditional systems that are based on these rigid solutions quickly hit their limits, as, for examples Excel timesheets.

Compared to modern time tracking software, outdated systems or systems that are difficult to adapt often do not meet current legal requirements. The result: They’re costly to maintain, hard to update and often fail to keep pace with legal and operational requirements. Add high administration costs in the IT department, a lack of transparency and unnecessary costs due to external adaptations on top.

Rigid process adaptation

Changing processes can only be adapted at great expense and remain the responsibility of the IT department, which is then blocked for other projects.

Poor scalability

When conditions in the company change, there is often a lack of clarity about projects, times and absences, as the software solution does not automatically grow with new requirements.

Dependency on vendors

Adjustments to processes, functions or workflows with logics are only possible via the provider. There are also ongoing costs for maintenance, operation and further development.

High time investment

Every change requires a great deal of development work and costs time, money and capacity in terms of internal resources and external service providers.

Limited integrations

Connections to ERP, HR software etc. can only be implemented at great expense with additional modules or as a stand-alone solution. Individually built interfaces must be permanently maintained.

Scattered data instead of one overview

Data is scattered across files or systems. There is no central single point of truth for times, projects and absences.

Typical problems

High development costs for each adaptation
Ongoing costs for maintenance, operation and further development
Changes take a long time and block other projects
Dependence on individual developers or external service providers
Individually built interfaces must be permanently maintained
The solution does not automatically grow with new requirements

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How do companies solve these problems?

Many companies turn to custom development to escape standard software limitations. In practice this only works while proceses remain stable. Once requirements evolve, costs rise and timelines stretch.

Low-code offers a more flexible alternative here: you adapt workflows yourself without new development projects. Low-code solutions therefore meet requirements that classic time tracking tools or poorly customizable individual solutions regularly fail to meet. Most of the limitations of standardized time tracking software arise from the fact that it only supports predefined processes - not the actual processes of your company. Low-Code makes it easier to keep pace with real changes in how your teams work.

Individual development

Low-code

Flexible mapping of internal processes

Ready for use in just a few days

Customization without programming knowledge

Independently expand the range of functions

Data sovereignty within your own company

Easily scalable

With Low-Code, you stay in control: you configure your time tracking the way your company really needs it - without traditional software development. You configure input masks, rules and processes directly in the interface. Your solution stays flexible and adapts as your needs change.

Low-code apps let employees log time from a browser or mobile device. They support project time tracking, absence and vacation management, approvals, overtime logic and clear reporting. The result is greater productivity, legal compliance and transparency across teams.

This makes low-code applications suitable for a wide range of industries and companies of all sizes - whether in the office, in the home office or in the field. They are GDPR-compliant and make it easier for all employees from every department to track their working hours.

IT managers and executives benefit from advantages such as increased productivity, compliance with legal requirements and transparent organization of working hours, vacations and overtime.

Whether different working time models, project hours, break rules or approval processes – with low code, you can map even complex processes in a structured and comprehensible way. You can implement changes in your day-to-day work yourself without having to schedule external developers or lengthy IT projects.

Test the low-code components free of charge and get a realistic impression of how GAPTEQ can serve as the basis for your individual, fast and easy-to-maintain solution.

Fast implementation

With low-code, you can implement your digital time tracking quickly and in a structured manner within a few days - without in-depth programming and without long development cycles. You configure masks, rules and workflows directly in the interface and expand them step by step according to your needs. This reduces project costs and makes you less dependent on external developers.

Flexible rules and workflows

Whether flexitime, shift models, project bookings or individual break rules: With Low-Code, you can precisely map your requirements for all working time rules. New specifications, a change of tariff or additional teams? No problem! You can integrate new specifications in no time at all and your time tracking system simply grows with you.

Automated, efficient processes

Low-code enables automated workflows for almost every company process: checks, calculations and approval processes. Working times are properly validated, bonuses are correctly calculated and applications are forwarded digitally. This ensures fewer errors, fewer queries and significantly less administrative work.

Real-time visibility and reporting

All times are recorded centrally and can be evaluated in real time - by project, department, cost center or employee. Individual dashboards and reports with clear data and evaluations provide you with full transparency and make planning, controlling and ultimately billing easier.

Seamless integration

Connect your low-code application with existing systems and access existing data. Integrated into your system landscape, data flows on automatically without duplicate data storage or media disruptions.

"With GAPTEQ, I build web-enabled database interfaces and applications faster than with any other option I've seen!"

Matthias Storck, Management Board Ceteris AG

"GAPTEQ is a tool for the specialist area. It's really fun to work with."

Albert Kremer, Planning & Reporting Systems Austrian Airlines AG

"I've never used software where support and further development are really so great!"

Oliver Mayrer, Managing Director MAYRER GmbH

"The development with GAPTEQ inspired us. We were surprised at how quickly and easily our requirements could be solved with it."

Bernd Lauer, Managing Partner HOLZMANUFAKTUR GmbH

Define the data model for your time tracking

Determine which data you need - such as working hours, projects, activities, absences or rules. In GAPTEQ, you build the data model step by step and structure it according to how your organization actually works. This forms the technical basis for your individual time tracking system.

Set up masks, workflows and logics

You design your application based on the data model: input masks, check rules, workflows and user roles. You put the elements together in such a way that they precisely map your processes - without code, but with a clear structure. Integration via APIs is possible, but is not the main focus and can be used where it makes technical sense.

Deploy and use the application

Once the time tracking system has been set up, make it available as a web application. Employees access it via browsers or mobile devices and track times directly in your interface. You can make adjustments to the data model or screens yourself at any time without having to schedule new development projects.

"With GAPTEQ, I build web-enabled database interfaces and applications faster than with any other option I've seen!"

Matthias Storck, Management Board Ceteris AG

"GAPTEQ is a tool for the specialist area. It's really fun to work with."

Albert Kremer, Planning & Reporting Systems Austrian Airlines AG

"I've never used software where support and further development are really so great!"

Oliver Mayrer, Managing Director MAYRER GmbH

"The development with GAPTEQ inspired us. We were surprised at how quickly and easily our requirements could be solved with it."

Bernd Lauer, Managing Partner HOLZMANUFAKTUR GmbH

Hour & project booking

Track working times, activities or orders in exactly the structure that your company needs. With Low-Code, you can design masks, fields and checking rules yourself - without rigid specifications.

Absence & vacation management

Digital applications, approvals and accounts can be flexibly mapped and, if required, expanded with your own rules, approval levels or special cases.

Configurable rule sets

You can store breaks, bonuses, rounding or weekly working times as configurable logic. You implement changes directly in the rules - without interfering with the code.

Secure user & access management

Integrate company users and groups via directory services such as Entra ID / Active Directory. Roles and access rights are based on existing structures and support a data protection-compliant authorization concept.

Reporting & data access

Create simple overviews directly in the application or connect reporting tools such as Power BI. As all data is stored in a database, dashboards and analyses can be easily integrated and opened from GAPTEQ.

Customizable approval workflows

Approvals can be flexibly modeled according to roles, projects or teams. Inputs are validated, managed and documented - fully traceable and audit-proof.

Thanks to standard components, prototypes can often be ready in hours and full solutions within a few days. Applications are created much faster than with individual development – depending on the complexity.

No. Low-Code from GAPTEQ is designed so that business departments and IT can work on it together. All adjustments are made via the user interface using powerful standard components, even without programming expertise.

Absolutely. Low-Code is modular. You can add new fields, reports, forms or complete processes at any time - without having to purchase new software.

Your data is stored either directly in your own database or in a database hosted by us. GAPTEQ only accesses this data. If required, GAPTEQ can be operated completely autonomously in security-critical networks.

For time recording itself, GAPTEQ offers fine-grained access and authorization management, allowing you to control rights at various levels and configure queries precisely so that only designated users have access to certain data.

We support you with our coaching and training services so that you can quickly get up to speed with GAPTEQ.

If you have little time or resources to create your own time tracking system, you can leave the implementation completely in the hands of our GAPTEQ experts. From a clean concept, to all masks, forms and processes, to the rollout in the infrastructure that suits you - we offer you a 360° full service according to your needs and you can concentrate on your core business.